Dashboard
DEMO Oakwood Care Home · Burnley · 42 beds
Good morning, Sarah
Thursday 26 October · Day shift handover complete · 42 residents in
Shifts today
11 / 12
1 gap this evening
Handover items
3
open for day team
Training expiring
2
within 30 days
Consent register
98%
41 / 42 complete
🔄 Open from last handover
R7
Room 7 — Mrs Patel
GP to call re: new medication. Chase before noon.
R14
Room 14 — Mr Davies
Low appetite 2 days — monitor fluids, log intake.
V
Visitor — chiropodist
Arriving 2pm, 6 residents booked. Sign in at reception.
📢 Latest notices
New fire drill procedure
Head office · must read by Fri
18 read6 not yet
Flu jab clinic — 2 Nov
Head office · info
22 read
Staff chat
Shift and team groups — but the data stays on UK servers, never backs up to anyone's personal phone, and wipes the day someone leaves.
Day shift 🌤️
Priya: handover done, R7 noted ✓
Night shift 🌙
Tom: all settled, R14 slept well
Seniors & nurses
You: wound photo for R22 please
Whole team 📣
Sarah: well done on the inspection prep!
Priya K · Senior Carer
Morning all. Day handover done — R7 waiting on GP callback, R14 appetite still low so logging fluids.07:48
James O · Carer
On it for R14. I'll do hourly intake and note it in the logbook.07:51
Thanks both. Priya can you confirm the chiropodist list is pinned at reception? 6 booked for 2pm.
07:53
Priya K · Senior Carer
Pinned ✓ and added to the visitors logbook.07:55
🔒 Secure & UK-hosted. No personal-cloud backups. Messages and any photos are wiped from a device automatically when a staff member leaves.
Digital handover
Written once, structured, time-stamped and signed. Readable by the next shift and exportable for inspectors — no more lost paper sheets.
🌙→🌤️ Night → Day · 26 Oct 07:45
Signed · T. Ahmed (Night Senior)
| Resident | Note | Action |
|---|---|---|
| Room 7 · Mrs Patel | Unsettled night, now comfortable. Awaiting GP re: medication. | Follow-up |
| Room 14 · Mr Davies | Low appetite 2nd day. Ate half breakfast. Monitor fluids. | Monitor |
| Room 22 · Mrs Okafor | Slept well. Wound dressing due today, photo to nurse. | Nurse |
| General | Fire panel tested OK. Fridge temps logged. 1 visitor overnight (family R31). | Done |
Rota & shift filling
See the week at a glance. When a shift falls open, tap it and the system messages your bank staff in order of suitability — no more ringing round for an hour.
Mon
Tue
Wed
Thu
Fri
Sat
Sun
Early
Priya
James
James
Priya
Aisha
Aisha
Tom
James
James
Priya
James
James
Aisha
Tom
Tom
James
Lena
Lena
Priya
Lena
Lena
Late
Aisha
Lena
Lena
Tom
Lena
Lena
Priya
Aisha
Aisha
GAP
tap to fill
tap to fill
James
Priya
Priya
Tom
Aisha
Aisha
Lena
James
James
Night
Tom
Tom
Lena
Tom
Lena
Tom
Lena
⚡ Thursday late shift is uncovered. Tap the red cell — bank staff Aisha, Priya and Lena get an alert in that order; first to tap "accept" fills it.
Consent register
Every resident, one screen: photo consent, social-media consent, who signed, and whether a power of attorney holds it. Turns the Facebook birthday-photo risk into a two-tap check.
| Resident | Photos | Social media | Consent held by | Reviewed |
|---|---|---|---|---|
| Mrs A. Patel · R7 | Yes | Yes | Self | Aug 2026 |
| Mr G. Davies · R14 | Yes | No | Daughter (LPA) | Sep 2026 |
| Mrs B. Okafor · R22 | Yes | Yes | Son (LPA) | Jul 2026 |
| Mr H. Reid · R31 | Pending | Pending | Awaiting family | — |
🛡️ Resident photos are special-category data under UK GDPR (Art. 9). Before any birthday post, staff check here first. One resident still pending — flagged on the dashboard until resolved.
Logbooks
Visitors, maintenance, fridge temperatures, fire checks, cleaning rounds — all the paper binders that go missing, now digital, dated and signed.
🌡️ Fridge temps
Kitchen fridge
3.1°C06:30 · James O
Medication fridge
4.4°C06:32 · James O
Freezer
-19°C06:33 · James O
🔥 Fire & safety
Fire panel test
OKWeekly · 26 Oct
Call points check
OK26 Oct · T. Ahmed
Fire drill
DueNext due 2 Nov
🚪 Visitors today
Chiropodist
In 14:02 · 6 residents
Family — R31
In 10:15 · Out 11:40
GP (Dr Shah)
Expected 15:00
Notices & alerts
Head office to every home in one tap — with read receipts, so compliance can prove exactly who has seen the safeguarding notice.
New fire-drill procedureMust read by Fri
From head office · 24 Oct. Updated evacuation assembly point and new sign-in sheet. Please read and acknowledge.
✓ Priya✓ James✓ Tom✓ Aisha+14 readLena, +5 not yet
Flu jab clinic — 2 NovemberInfo
Staff and residents. Sign up on the sheet by the office.
22 read2 not yet
Training records
Who has done what, and what expires next month — because CQC always asks, and nobody ever knows off the top of their head.
| Staff | Safeguarding | Moving & handling | Medication | Fire safety |
|---|---|---|---|---|
| Priya K. | 2027 | 2027 | 2027 | 2027 |
| James O. | 2027 | Exp 12 Nov | 2027 | 2027 |
| Tom A. | Exp 20 Nov | 2027 | 2027 | 2027 |
| Aisha R. | 2027 | 2027 | 2027 | 2027 |
| Lena M. | 2027 | 2027 | 2028 | 2027 |
🎓 2 certificates expire within 30 days (flagged on the dashboard). The live app reminds the staff member and the manager automatically, two weeks before.
Inspection binder
The one that sells it. When CQC walks in, one button compiles everything they ask for into a tidy, time-stamped pack.
Inspection day — in one click
Generate a complete evidence pack for the Well-led and Safe assessments, pulled live from everything your team has logged.
✓ Signed shift handovers (90 days)
✓ Fridge / fire / safety logbooks
✓ Resident consent register
✓ Staff training matrix + expiries
✓ Notices with read-receipts
✓ Visitor & incident logs
📋 Maps to the CQC framework
Well-led (Reg. 17)
CoveredSecure, accurate, contemporaneous records — handovers, logbooks, training evidence.
Safe (Reg. 13)
CoveredSafeguarding notices acknowledged; access trail on every record.
CareHomeKit demo · fictional data · built for Oakwood Care Home · one flat price per home, no per-bed charges